The Delafield Public Library Board of Trustees dedicates itself to providing a welcoming and productive environment at all Library Board Meetings. Members of the public are encouraged to attend Library Board meetings.
The agenda for each Library Board meeting includes a time for comments from patrons who are present at the meeting. Speakers must reside within the Bridges Library System (i.e. either Waukesha or Jefferson counties) and will sign in upon arrival should they wish to share a comment.
Each person who wishes to speak must state their name and address for the public record and limit comments to three minutes. No more than two speakers can bank their time together should they so choose. If a patron continues to speak beyond their allotted time, the Library Board President will inform the speaker that the three minutes are over and that no more comments will be taken. Library Board Trustees and Library Staff may not respond or discuss public comments during the public comment period. When the topic appears on the agenda during the Business portion of the meeting, the comments may be addressed then.
Due to Wis. Stat. § 19.84(2), Open Meetings of Governmental Bodies – Public Notice, if the comments that were made do not directly pertain to an agenda item, the Board members may not discuss the topic or take action at the meeting. Speakers may comment on whatever topic they choose. However, no action will be taken by the Library Board if the topic is not on the stated agenda, excluding closed session items relating to employment and labor issues.
Complaints against persons will not be heard in public. The complaint must be put in writing and directed to the Library Director or Board President for response.
After all participants have been allowed an opportunity to speak, the Board will resume session in accordance with the agenda.
This policy does not preclude additional guidelines being developed for meetings with a large number of people in attendance in order to provide as many patrons as possible the opportunity to speak.
All attendees and speakers at Library Board meetings must follow the Library’s Code of Conduct Policy.
Adopted by the Delafield Public Library Board of Trustees on May 9, 2023